Indenting, Purchasing, Receiving, Storage & Issuance of QC chemicals

1. Objective

To lay down procedure forindenting, purchasing, receiving, storage & issuance of QC chemicals.

• Scope

       This SOP is applicable in quality control during purchase and handling of QC Chemicals.                                        

• Responsibility

QC Chemist / Officer                   : To follow the procedure and maintain as applicable.        

• Accountability

Head Quality Control                  : For system Compliance

• Procedure:  
  • Indenting & Purchasing:
    • After receiving monthly production program from Head Office, QC chemist should check the current stock of required chemicals.
    • For required chemicals, QC chemist should prepare the indent in duplicate (vendor-wise). AR Grade / code no. of chemical should be mentioned in the indent.    
    • After approval of indent, indent given to purchase department to prepare the purchase order.
    • Purchase department will prepare the Purchase order and take approval from authorized person.
    • After approval, Purchase department send the copy to Vendor through mail/courier and one copy of Purchase order shall be handed over to QC as reference.   
  • Receiving:
    • Before receiving the QC chemicals check the following:
      • Stamp of Security on back of Invoice copy.
      • Check the chemicals against purchase order for quantity and grade / code no. of chemicals.
      • If any discrepancy is observed return the chemicals to vendor for replacement.
    • After receipt of chemicals, enter the details in chemical stock register.
    • Fill the given below details on the label and paste on each container:
      • Date of Receiving:
      • Date of Manufacturing
      • Container number as x/n where x is container number and n is total no. of containers received.
      • After receipt of chemicals, send the duly signed invoice copy to store for preparation of GRN.
  • Storage:
    • After receipt of chemicals, store the chemicals in chemical storage area on racks. 
  • Issuance:
    • When required, take the chemical from chemical storage area and enter the details in the stock register.
    • Write date of opening on the label and take for use.
    • If the chemical in stock is at minimum level (if specified), QC chemist should record and inform to Head of QC.
• Annexure (S)

            -NA-

• Reference (S)

            In-house

          

• Glossary           

SOP                    :  Standard Operating Procedure

HOD                    :  Head of Department

QC                      :  Quality Control

QA                      :   Quality Assurance

GRN                     :  Goods receipt Note

NA                       :  Not applicable         

• Revision History

Rev. No.	Details of changes	Reason for change