SOP FOR PLANNED PREVENTIVE MAINTENANCE

1. OBJECTIVE

To lay down the procedure for Planned Preventive Maintenance.

• SCOPE

This SOP is applicable in engineering for preparation & implementation of Preventive Maintenance Schedule for machines / equipment’s / systems.

• RESPONSIBILITY

Supervisor / Executive          :

:

To follow the procedure

• ACCOUNTABILITY

  Head Engineering                 :           System Compliance

• PROCEDURE
  • Preventive Maintenance Schedule:
    • Officer / Executive engineering shall prepare the preventive maintenance schedule department wise in last week of December for next calendar year.
    • Head Engineering shall check the preventive maintenance schedule & shall send to QA for approval.
    • After approval QA shall issue the control copies of preventive maintenance schedule for execution and shall keep the master copy with QA.
    • Legends given in followed for preparation of preventive maintenance schedule.
  • Monthly Preventive Maintenance:
    • Officer / executive engineering shall share the monthly preventive maintenance schedule to the concerned department to provide the date of preventive maintenance.
    • Department shall write the date of preventive maintenance of equipment and shall send to engineering with signature.
    • Engineering shall do the preventive maintenance as per preventive maintenance checklist of equipment and record shall be maintenance.
    • After completion of activity the record shall be maintained on monthly preventive maintenance schedule and preventive maintenance schedule shall be updated.
    • Preventive maintenance records shall be reviewed by Head Engineering / designee after completion of activity.
  • Preparation & Controlling of Preventive maintenance check list:
    • Equipment wise preventive maintenance checklist shall be prepared as per templates given.
    • Preventive maintenance checklist shall have the document No. as PM/NNN-RR, where, PM stands preventive maintenance, NNN stands document No. starting from 001 and RR stands revision No. starting from 00 for new document.
    • List of preventive maintenance checklist shall be maintained and updated in Annexure IV. 
    • The preventive maintenance checklist shall be checked by Head Engineering / Designee and approved by Head QA.
    • After approval these copies shall be submitted to QA and QA shall preserve these checklist after putting master copy stamp.
    • Whenever required controlled copies of master shall be issued to engineering.
    • If there is any change these preventive maintenance checklists shall be revised.
  • If there is addition of the new equipment, the preventive maintenance schedule of this equipment shall be added as addendum following and shall be added in preventive maintenance schedule for next year.
  • If there is removal of any equipment from the preventive maintenance schedule, the same shall be written under remark column in preventive maintenance schedule of controlled copy and shall be omitted from the preventive maintenance schedule for next year.
  • Engineering shall enter the preventive maintenance details in the history cards of equipment & in the respective equipment Log details shall be added by concerned department.
  • The Preventive Maintenance shall be done within ±7 days of scheduled date.

       TRAINING

Trainer   : Head – Quality Assurance & Engineering Department.

            Trainees : Engineering- Executive & Supervisors. 

      DISTRIBUTION

Master Copy                     :          Quality Assurance Department

Controlled Copy               :          Engineering Department  

Display Copy                    :          Engineering Department (If Required)

  8.0 ATTACHMENTS

                 NA

• REFERENCES       

In-house

10.0 ABBREVIATION

Abbreviation	Extended Form
EG	Engineering
SOP	Standard Operating Procedure
QA	Quality Assurance
WH	Warehouse
NA	Not Applicable
MB	Microbiology

11.0 REVISION HISTORY OF CHANGE

Sr. No.	Date	Revision Details	Revision No.