by - OBJECTIVE
To lay down the procedure for Receipt & Storage of Packing Materials in Stores.
- SCOPE
The SOP is applicable to Receipt and Storage of Packing Materials.
- RESPONSIBILITY
Store Personnel : Receipt and handling of Packing Materials
Chemist Q.C : Responsible for Sampling and Affixing Under Test, Sampled, approved and Rejected Labels.
ACCOUNTABILITY:
Head Stores : To ensure the compliance of SOP.
| Head QC : To ensure for sampling and affixing Under Test, Sampled Approved and Rejected Labels Head QA : Handling of Non conformity if observed during receiving of Packing Materials |
- PROCEDURE
After receipt of information from security gate and stores personnel shall allow the vehicle at respective receiving bay (Foil, PVC and printed label shall be received& rest of all of packaging material shall be unload on receiving bay.
Driver shall handover the paper to store personnel at document receiving, after receipt of The Vendor’s challan / document check for the Security Stamp with entry number. If Stamping is not done get the same done from Security department.
Check the vendor’s challan / document for Purchase Order No. and verify the same with the Purchase order in electronic system as per approved vendor list. If not ask for the same from Purchase Department and Q.A.
- Unload the material on pallet & check the cleanliness of the bag/ box. Remove the secondary packing used if any and clean with clean cloth. If required use vacuum cleaner for cleaning.
- Verify the quantity of Packing Materials received as per challan and give acknowledgement by putting the stamp on the front of the challan / document
- In case of material received is short / damaged condition inform to Quality Assurance & purchase department and write a note on GRN.
- Take the one bundle of printed cut label & one roll of printed sticker label for random counting from each boxes/pack and record shall be update.
- Carton counting shall be done at random basis and record the observation.
- During receiving of foils /PVC store personnel shall check the details as per Annexure-II and record the observation.
- If the quantity received is not as per challan; intimate quality assurance for advice. Quality assurance and head quality should investigate and take decision after consulting Purchase department.
- Clean the packs/boxes externally at the time of stacking them on pallets/racks. Move the goods to as per storage location of packaging materials. Store personnel should write the date of receiving of material and box number on front side of box.
After verification and taking entry into the Electronic system, stores officer shall print “Goods Receipt Note”.
Send duly checked and signed copies of GRN to Quality Control Department forsampling of packing materials.
Store Personnel shall prepare White Quarantine labels and shall be affixed random basis On C-box, inner, partition, plate etc. Rest all of packaging material shall be affixed 100%.QC Chemist shall print yellow colored “UNDER TEST” label and shall affixed on the packs.
- Sampling:
- Q.C. Chemist should sample the“ Sampling of Packing Materials” and paste the duly filled
- florescent yellowish green colored “SAMPLED” label on the right top corner of UNDER TEST label on the container from which the sample drawn.
- After
sampling place the consignment to under test area of designate under test area.
- After analysis Q.C. chemist should follow the procedure:
- Approval: If the packing material is approved then Q.C. chemist should affix green colored “Approved label” on “Under Test” label of each container in such a manner that only “Under Test” is hidden by next label of packing materials.
- After approval store personnel shall transfer the material to respective approved area.
- Rejected: If the material is rejected then Q.C. chemist should affix red colored “Rejected “ on “Under Test” label of each container in such a manner that only “Under Test” is hidden by next label.
- Record the details of rejected materials in log book in Rejected Room.
- Stores personnel shall relocate the material in rejected room in presence of Q.A. and handle the material as per direction of Head of Q.A.
- Stores personnel shall make entry in the Rejected Log Book, placed in rejected material room.
- Important:
- Storage of printed packaging materials in specified area.
- Label shall be storage in separate Cup-boards / Almirah under lock and key.
- If there is printing problem then fill the details on under test label using ball pen (blue ink) and affix the label on the container.
- Approved material shall be stored in a rack /Pallets A.R.Number wise and status board shall be updated.
- All PVC and Foil shall be covered with clean poly bag and cable tie.
- If required material shall be segregated using physical separator
6.0 TRAINING
Trainer : Head – Quality Assurance
Trainees : Store-Incharge, Workmen
7.0 DISTRIBUTION
Master Copy : Quality Assurance
Controlled Copy : Stores
Display Copy : Stores (if required)
8.0 ATTACHMENTS
| Sr. No. | Annexure No. | Title | Format no. |
| 1 | NA | NA | NA |
- 9.0 REFERENCES
In-house
10.0 ABBREVIATION
| Abbreviation | Extended Form |
| EG | Engineering |
| SOP | Standard Operating Procedure |
| QA | Quality Assurance |
| WH | Warehouse |
| NA | Not Applicable |
| MB | Microbiology |
11.0 REVISION HISTORY OF CHANGE
| Sr. No. | Date | Revision Details | Revision No. |
| 1 | 21/01/2020 | New SOP | 00 |
