PHYSICAL STOCK VERIFICATION

1. OBJECTIVE

           To lay down a procedure and schedule for Physical Stock verification of RM / PM.

• SCOPE

            It covers entire procedure of Physical Stock Verification of RM / PM in stores.

• RESPONSIBILITY

             Stores & Accounts:     Responsible for implementation of SOP

• ACCOUNTABILITY:

Stores In-charge          :            Responsible for ensuring compliance of this SOP.

• PROCEDURE
  • Verification:
    • Take printout of A. R. No. wise physical stock of materials from the electronic system just before physical stock verification.
    • Carry out the physical stock verification by Store &Account Department.
    • Compare the physical stock with the statement generated by electronic system for any discrepancy.
    • Enter the details into physical verification report.
    • If the discrepancy observed above the given below limit, inform QA for investigation:

         Category of Item                                  % Variation

API                                                                  ±1.0 %

Excipients                                                       ±1.5 % 

Solvents / Volatile Items                                  ±3.0 %

Primary Packaging Materials                           ± 2.0 %

Tertiary Packaging Materials                          ± 3.0 %

Secondary Packaging Materials                      ± 2.0 % 

• After investigation for variance, make the necessary adjustment in electronic system after authorization of Head Quality. Inform Accounts for such actions.
  • Frequency: Physical verification shall be done at-least once in six months or whenever required.
  • Reconciliation:  
    • At the time of dispensing of last pack of a particular A. R. No., check the material for any variance.
    • If the variance is within limit as defined above, add or deduct the quantity from the electronic system under the reason of handling / dispensing or excess receipt / short supply of material.
    • In case the variation is more than the above limit, inform QA for further investigation.
    • Records of above investigation and adjustments shall be maintained by Head Stores and with information to Accounts.
    • Accordingly the quantity adjustment shall be done in BMR / Weighment sheet.

       TRAINING

Trainer   : Head – Quality Assurance

            Trainees : Store-Incharge, Workmen 

  DISTRIBUTION

Master Copy                     :           Quality Assurance

Controlled Copy               :           Stores

Display Copy                    :           Stores (if required)

  ATTACHMENTS

Sr. No.	Annexure No.	Title	Format no.
1	NA	NA	NA

• REFERENCES       

In-house

10.0 ABBREVIATION

Abbreviation	Extended Form
EG	Engineering
SOP	Standard Operating Procedure
QA	Quality Assurance
WH	Warehouse
NA	Not Applicable
MB	Microbiology

   REVISION HISTORY OF CHANGE

Sr. No.	Date	Revision Details	Revision No.