SOP FOR STORAGE & DISPATCH OF FINISHED GOODS

1. OBJECTIVE

To lay down the procedure for Storage & Dispatch of Finished Goods.         

• SCOPE

The SOP is applicable to storage & Dispatch of Finished Goods in Stores.

• RESPONSIBILITY

Stores Personnel                      :           To follow the procedure

• ACCOUNTABILITY

Stores In-charge                      :           For SOP compliance

•       PROCEDURE

         Officer Stores / Nominee shall check the details of Finished Goods to be dispatched in electronic system.          Storage of Finished Goods shall be done as per recommended storage conditions as written on the Product Label. Finished goods shall be stored product wise batch No. with distinct display of product. No products should be stored together. As per demand product (s) should be loaded as per FIFO system to the required / desired destination.

         Only on getting the release intimation from Q.A. finished goods shall be dispatched. Based on the requirement of Marketing Finished Goods shall be loaded on to trucks in presence of Security Person. After loading the rear end doors of the truck shall be bolted.

         Following documents shall be prepared in electronic system and print after loading of the material:

    Delivery Challan (Two copies)

    Commercial Invoice (Six copies)

    Excise Invoice (Three copies) if applicable

         Incase of export duty shall be debited from B-1 bond / under taking account after duly preparing      ARE-1.

       Distribution of Delivery Challan shall be:

    First Copy                                            : Store Copy

    Second copy                                        : Security Copy

       Distribution of Commercial Invoice:

    Two copies                                           : Party Copy

•   One copy                                             : H.O. Accounts Copy

•   One copy                                             : Transporter Copy    

•   Two Copies                                         : Store Copy

         A record of finished goods dispatch / distribution should be maintained.

        Print Recapitulation Statement (Summary) from Electronic system at month end for checking     and verifying the stock of finished goods and maintain the records.

     Maintain second copy of FGTN in your record.

       TRAINING

Trainer   : Head – Quality Assurance

            Trainees : Store-Incharge, Workmen 

       DISTRIBUTION

Master Copy                     :           Quality Assurance

Controlled Copy               :           Stores

Display Copy                    :           Stores (if required)

        ATTACHMENTS

Nil.

•        REFERENCES      

In-house

ABBREVIATION

Abbreviation	Extended Form
EG	Engineering
SOP	Standard Operating Procedure
QA	Quality Assurance
WH	Warehouse
NA	Not Applicable
MB	Microbiology

      REVISION HISTORY OF CHANGE

Sr. No.	Date	Revision Details	Revision No.