SOP FOR ISSUANCE OF PACKAGING MATERIALS

1. OBJECTIVE

                  To lay down the procedure for Issuance of Packaging Materials to Production Department.

• SCOPE

           This SOP is applicable for issuance of packaging materials in Stores

          RESPONSIBILITY

           Stores Personnel                       : To follow the Procedure

• ACCOUNTABILITY

            Stores  In-charge                     : For SOP Compliance

• PROCEDURE
  • Dispensing of packing activity planned after receipt of signed requisition slip from production department.

• Store personnel shall verify the approved stocks and its correct A.R. No. in Electronic system.
  • Stores personnel shall verify each boxes / Rolls for following details.
    • Approved label.
    • “Loose” Label from which container or bag, the material is dispensed earlier.
    •  A. R. No. as per Batch issue sheet.
    • Physical condition of each Boxes / Rolls i.e. cleanliness, status labels etc.
  • If any discrepancy found during the verification of documents or physical condition of material, Stores personnel shall inform to QA Officer for further action.
• Based on the impact assessment, QA Officer shall take the decision for accepting or rejecting the material. Such case shall he handled “On-line rejection”.
• If any discrepancy observed during dispensing, inform to Head Stores for corrective and preventive action  “Deviation Control”.

•      Keep the dispensed secondary/ tertiary packing materials batch wise on the pallets and transfer through lift with affixing the duly filled and signed label on the pallet.
  •      Packing material transfer to packing area shall be kept on pallet and transfer through manual hydraulic trolley near the batch and hold the material day store and one by one material shall be transfer through batch as per requirement for batch packaging.
  •      Inform to production chemist through intercom and handover the packaging material, and take signature on batch sheet for record keeping & confirmation.
  • Issuance of Aluminum printed Foils, PVC/PVDC Foils.
  •     Before issuance of foils & PVC stores personnel shall check the A. R. No. stocks in Electronic system.
    • Stores personnel shall issue the foils / PVC as a whole role and loose rolls shall be issued first.
    • Physically check the weight of foils & PVC of each roll of a particular A. R. No. and it shall be recorded.
    • Stores personnel shall transfer the issued foils & PVC to respective production day store.
    • Required number of given below packaging materials shall be issued as follows:

Sr. No.	Item	Issuance
1.	Labels	In numbers
2.	Carton / Catch Box	In numbers
3.	Literatures	In numbers
4.	Corrugated Box, plate, partitions & Tray	In numbers
11	PVC / Foils	In Kg.
12	Poly bags plain/Strapping Roll	In Kg.

• Stores personnel shall transfer the issued packaging materials to respective production day store.
  • Enter the details of issuance of packaging materials in annexure -I.

      TRAINING

Trainer   : Head – Quality Assurance

            Trainees : Store-Incharge, Workmen 

       DISTRIBUTION

Master Copy                     :           Quality Assurance

Controlled Copy               :           Stores

Display Copy                    :           Stores (if required)

  ATTACHMENTS

Sr. No.	Annexure No.	Title	Format no.
1	NA	NA	NA

• REFERENCES       

In-house

      ABBREVIATION

Abbreviation	Extended Form
EG	Engineering
SOP	Standard Operating Procedure
QA	Quality Assurance
WH	Warehouse
NA	Not Applicable
MB	Microbiology

      REVISION HISTORY OF CHANGE

Sr. No.	Date	Revision Details	Revision No.
1	NA	New SOP	00